School Improvement FundS - accountability

 

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I recommend a treasurer or designate a SAC member to give reports of SI funds expenditures... a running accountability of sorts.  Here are some reasons:

  1. Many times a request, for example, of $500 will be granted; yet end up costing $450.  With the knowledge that $50 was saved, it could be used for a different expenditure which will help our students & teachers. 

  2. A request could be made, granted and then not used for months or ever.  I recommend some sort of time frame to use the funds.  Again, the funds could be used elsewhere in our school improvement process.

  3. Try to spend all the funds allocated for the students that current school year.  This is money for those students, not future or past students.  Also, if $ are not spent and "rolled over"...this is a big message to legislators that we really don't need those funds!  So, spend it, spend wisely, get the biggest bang for the $$ - help those students increase their knowledge!

  4. Having accountability is important - we are in charge of public $ for a specific purpose - we should have accountiblity!

I also recommend using a specific format and process for teachers to request funds.  This is can keep the funds tied to school improvement process.  I created this form below (you can modify/use this form in Microsoft Word format for your school) for SI requests.  It has an added section that gives SAC a feedback measurement on the success of the request.  Did the $ do as intended?  As public servants we should have some sort of measurement of actions - otherwise we keep doing what we are doing - possibly without achieving our goals.

Please feel free to modify or use this template - it is only a suggestion and not a requirement (although it should be in my opinion!  Think of it as a great audit tool too - a verification of a SAC working and using our resources!)  I am inviting suggestions or other formats - it is about sharing what works!

 
  Name-of-School
School Advisory Council (SAC)
Request for School Improvement Funds
 


From: _____________________________________________________________________
Amount Requested: _____________________
Request: __________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________

SIP Goal & Relationship Of The Request To The SIP (Highest Student Achieve-
ment, Safe Schools or Increasing FCAT):
___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________

Result Measurement (How will the result be measured)?
___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________


Vote of SAC:  _____________________________________________________
Date Of SAC Meeting: ______________________________________________
SAC Notes: _______________________________________________________

___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________

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Date:  _________________________
Amount Requested: ____________
Amount Spent:  ________________

SI Fund Expenditure Report: (Report to SAC on the effectiveness, measurement,
and/or assessment of the use of the funds. How many students were impacted?)
___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________


________________________________________
Signature

   
   
 
     
 

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